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Ayden clerk receives certification

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Sarah Radcliff serves as the Ayden town clerk. She recently received her municipal clerk certification from the International Institute of Municipal Clerks. She is now working toward her master municipal clerk certification.

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Monday, August 13, 2018

AYDEN — Ayden Town Clerk Sarah Radcliff has received her municipal clerk certification from the International Institute of Municipal Clerks. Clerks who attend School of Government classes, serve as clerks or deputy clerks and serve as members in good standing of the International Institute of Municipal Clerks earn this certification.

“I went to the School of Government. It was a three-week class over a one-year period,” Radcliff said. “You learn all the ends and outs of being a municipal clerk there. … It covers all aspects of being a local government clerk. They teach the county and the city side because there are different laws for both.”

The class is helpful because it teaches clerks municipal laws, including those related to board meetings, and teaches best practices for clerk duties, such as keeping meeting minutes, preparing agenda packets and maintaining the town’s municipal ordinance code.

“I think it’s wonderful Sarah got this certification,” said Ayden Manager Steve Harrell. “We all have great pride in her work. Sarah is a real asset as part of our team.”

The certification is not necessary but shows Radcliff’s dedication to her position, according to Harrell.

Now Radcliff is working toward her master municipal clerk certification. This is the highest level available.

“I have to keep going to continuing education classes around the state to get enough education points,” Radcliff said. “I’m getting ready to attend the summer academy at Pinehurst.”

As town clerk, her main duties are to assist with the monthly Ayden Board of Commissioners meetings and to update the town’s municipal ordinance code.

“Getting ready for the next board meeting is a daily occurrence,” Radcliff said. “We have the packets out by the Wednesday before the meeting to the board members. … I do that all manually.”

The town is moving toward CivicPlus, an agenda software that will expedite the monthly agenda process. Radcliff hopes to start using it in September.

At commissioners meetings, Radcliff records actions and makes sure motions are recorded correctly in the official minutes, which are public records. She also prepares the public comment sign in sheet and keeps time for those public comments. Radcliff also records the meetings for posterity.

In addition, she serves as the town manager’s executive assistant and as assistant to the board of commissioners. Radcliff helps with the Kings of Q and Collard festivals, including setting up the mayor’s breakfast and opening ceremonies. She is also responsible for workers compensation and property, liability and health insurance for the town.

Radcliff has served as the Ayden town clerk for two years. Before that, she served as the deputy clerk of Pitt County for two years and in the Pitt County finance department for four years.

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